If your career as a limited company director means you spend a lot of time working from an office in your own or family home, it goes without saying that when you're looking to move house you’ll be looking at moving office, too.
Moving home is an exciting yet potentially stressful time; particularly if you’re self-employed and your home is also your place of work. With so much to remember when it comes to moving home (and office), it’s reassuring to know that we’ll be with you all the way when it comes to your contracting needs to ensure nothing important gets overlooked.
Where can I move my office to?
Your registered office address must be a physical location in the same part of the United Kingdom as where your company was originally incorporated. For example, if you set up your business in England and Wales, you’re not allowed to move your headquarters to Scotland or Northern Ireland.
Who needs to know I’m moving office?
Firstly, you’ll need to let Companies House know about your change of address. You can do this by filling out an AD01 form and sending it back to them online via their WebFiling and Software Filing services, or by post. Your new registered office won’t take effect until it has been entered onto the database.
Companies House will check the Post Office database, so make sure you’re providing the right information. This includes including your full postcode on all forms and documentation you send through.
As a self-employed business owner, you should also make HMRC aware of any changes of name or address (either personal or trading).
Should I let suppliers and clients know my address has changed?
In short; yes. Aside from legally changing the registered address of your company, there are likely to be a number of external suppliers and clients who will need to be made aware of your address change.
- The bank or building society that your business bank account is with
- Your personal contractor accountant
- Clients you are currently working with, as well as recent clients
- Recruitment agencies you work with for finding assignments
- Any financial or specialist legal advisers separate from your accountant
- Any professional bodies or organisations you are a part of (IPSE, CIM, CIPHE etc.)
- Any relevant magazine subscriptions
Tips for moving office as a contractor
As a self-employed contractor working from home, the last thing you want is for your move to put a halt on your business. From a business point of view, there are a few things you can do to make sure your move goes efficiently and you don’t end up behind on your all-important work.
Update your website and business stationary
If your website has your business address on and you have stationary (business cards, invoices, letterheads etc.) that include the address of your business on, it’s required by law that these are updated once your office premise moves. Have your new business cards printed as soon as your move is confirmed and if you don’t look after your own website, put in a request with your web-designer as soon as possible so they can schedule the change of address once you have moved.
Chances are the internet plays a big part in your business. If you’re moving home, make sure to find out what the internet connectivity is like from the current owners or the main internet provider for the area. Ask what the top speed is, if there are ever any lulls in connectivity and how long it would take to get your connection up and running once you move in. If possible, set up your internet connection to coincide with your move-in date, to ensure you’re not without an internet connection.
Set up mail redirection
As much as we all try to have paper-less offices, it’s likely you still receive some paperwork through the post and even after letting everyone know of your address change there may still be a letter or two that gets sent to your old office address. The last thing you want is for important business documents to end up in the wrong hands, so ensure you set up mail redirection with Royal Mail.
Look at the layout
Office layout is important to productivity and you’ll know what helps you work better than anyone else. When searching for your new home, take a good look at potential office spaces; do they have big, bright windows? Is there enough space for your desk, chair and other pieces of equipment? Are there enough plug sockets for your needs? All of this may seem simple, but ensuring these smaller things are sorted before you move in will make the transition a lot easier for yourself and your business.
Update your landline
As convenient as mobile phones are, there are many reasons why you may still use a landline for your work. If you have a dedicated business phone number, discuss with your landline provider whether the number can be moved with you. If this isn’t possible, you can have calls to your old landline number redirected to a mobile phone. Ofcom have a useful short guide on this here.
Switch your energy tariff
Perhaps not at the top of your priority list when it comes to moving home office, but be sure to switch energy tariff when you move in so you don’t end up with a huge energy bill. It’s likely that you’ll be put onto the existing energy supplier’s standard tariff (usually their most expensive), so it’s important to compare and switch to the best energy tariff for your needs, especially if you’re going to be at home all day.
How can ClearSky Contractor Accounting help?
Here at ClearSky Contractor Accounting, we pride ourselves on doing everything we can to make life as easy as possible for our clients. As a result, you can use our address as your registered company office. This means you won’t ever need to let Companies House know if you move – one less thing to worry about!
This is just one of the many services we offer to help take the stress out of running a limited company – allowing you to get on with what you do best. For more information, please call 0800 464 0376 or email firstname.lastname@example.org.